Monthly adopters meeting: 2022 April 27th

🧑🏿‍🤝‍🧑🏻 Meetings Adopters
1

Logistics

2022-04-27T14:30:00Z→2022-04-27T16:00:00Z

:tv: Google meet room: https://meet.google.com/bnj-yvrx-ybn
Or dial: ‪(GB) +44 20 3873 3170‬ PIN: ‪466 905 402 5442‬#
More phone numbers: https://tel.meet/bnj-yvrx-ybn?pin=4669054025442

If you’d like access to the google meet room, send a message to the @maintainers group. If you’d like to be added to the calendar invite please DM @eriol .

:writing_hand: Who will take notes? :raised_hands:
To take notes, all’s you got to do is make a riseup note pad here: https://pad.riseup.net/

Today’s Riseup pad: Riseup Pad

Attending (initials only):
Apologies (initials only):

Latest Adopter digest: Adopters Newsletter #2 Q1 (Still WIP) Adopters Newsletter #2 Q1 2022 · HyphaApp/hypha Wiki · GitHub

Agenda

:speaking_head: Anyone needs any specific time to discuss ongoing work?

:file_cabinet: Fredrik files (review of recent releases , active dev tasks/bugs)

:notebook: Documentation Corner

  • Add here
  • Add here

:couch_and_lamp: Adoptor Maintainer Corner (if we have multiple adopters in the call please keep updates on adoptor specific features as brief as possible! :bowing_man:)

  • Adopters Corner - OTF Hypha Governance updates from overview & Ideation meeting deep dive (?)
  • Add here

:art: UX Design Corner

  • Add here
  • Add here

:triangular_ruler: PM Corner

  • OSS PM - Rebasing/Grooming/Triage update
  • Add here

:business_suit_levitating: Any Other Business or ‘Proposals ongoing’

  • [di]: start to track accomplishments on a regular basis for the newsletter:
    • Maybe as a prompt or question during the Adopter call? +1
    • Examples of items for newsletter:
      • Q4 2021
      • localization [Monthly Ideation meeting: 2022 March 29th - #7 by dluong and Localising Hypha]
      • revamping the WagTail Admin to the newsletter?
      • Torchbox ux research report/bug fixes over the summer
  • Q1 2022
    • Critical maintenance updates? Django 3 etc.
    • Version 2 of Hypha!
    • Reporting paused, but planning work 95% there.
    • Rebasing/Triage/Grooming?

:page_facing_up: Notes (Copy paste from Riseup pad once meeting is over. Please anonymise any names)

  • Any accomplishments you would like to add for the quarterly newsletter? [Adopters Newsletter #2 Q1 2022 · HyphaApp/hypha Wiki · GitHub]:

  • Maybe as a prompt or question during the Adopter call? +1

  • Adopters Corner - OTF Hypha Governance updates from overview & Ideation meeting deep dive (?)

  • OSS PM - Rebasing/Grooming/Triage update

Fredrik files (review of recent releases ( https://github.com/HyphaApp/hypha/releases ) active dev tasks/bugs)

  • Most recent release/s:

  • Current Release:

    • Improve user management in WagTail

    • Update to Reviewer permissions

  • On their way:

  • Invoicing work for OTF is in a release but being cleaned up and fixing things that should have been fixed a while ago.

  • Contracting coming soon.

  • Di and Frederik maintain the project board: Hypha development · GitHub

    • A combo of OTF related finance work and other work chosen

  • Wagtail admin structure is upcoming on design work + added to the Ideation meeting list: Candidate topics for Ideation sessions (For pinning)

    • ARDC did an exercise with Bernard re. restructuring the IA

    • Bernard will re-look at that and see if still relevant

  • ARDC’s process has changed slightly which means software has slightly changed

  • Wagtail design work needs to include user documentation and making docs role aware of whats changing so they can plan priorities

  • AP Eriol: Add to an ideation meeting agenda the Wagtail Admin design structure. Done

  • Discussion on 2FA and how it’s being configured/designed and usability improvements that might impact other Adopters re. enforced for certain user/applicant types and then google related 2FA

    • ARDC

      • Required for staff

      • Optional for others

      • Google auth → phones stolen/lost and the authenticator was lost and it was difficult

      • Phone number or google auth.

      • Rosy notes: as long as the use case of “oh no I’ve lost my phone” has been figured out in the case of lost phone, that’s groovy. Also, happy with 2FA required for staff, optional for others

  • Chat comment: Authy is much better than Google Authenticator. Has backups to start with. Or use built in Keychain in Apple devices, or 1Password etc.

Adoptor Maintainer Corner (if we have multiple adopters in the call please keep updates on adoptor specific features as brief as possible!)

  • Adopters Corner - OTF Hypha Governance updates from overview & Ideation meeting deep dive.

  • Mainteners discussed governance doc on 4/19; then was also reviewed at Ideation meeting 26/4. No additional time for discussion has been set; is an open action item to get more input via comments and/or another meeting

  • OTF folks will suggest some more dates about future conversations about this.

  • ARDC nothing at this point

    • ARDC asked for access to the test.apply website

  • OTF

    • Filter by role in Wagtail

    • Batch action and assigning review to that with external reviewers

  • No news is good news re. DFF, DDP, Reset etc

  • [Di] Ongoing efforts to document onboarding for potential new Adopters: Hypha Documentation Organization & Add/Priority List - Hypha Documentation Organization & Add/Priority List - Google Sheets – should we include information from this page? Welcome to Hypha OSS community

    • What onboarding do we currently have? What else do we need?

  • Considering moving away from gitbook as it’s buggy AP: Add to maintainers call agenda for a decision on what to use instead. Emily to suggest a couple of tools Done!

    • OTF will make the final decision after presenting tools

  • Emily will add some text about how adopters can and are encouraged to add content to this spreadsheet: Hypha Documentation Organization & Add/Priority List - Google Sheets

    • Other ideas? Skillshare

  • [Di] Proposal to change the Maintainers/Adopters call to accommodate more folks in different time zones?

    • 6am PT is too early; 7:30am PT is ok but hard

    • ARDC are fine with updates from OTS

  • Start a vote to select a better time for all Done!

  • Make a decision for sandbox and test.hypha.apply in the next maintainers call. Eriol to add this to the next maintainers call agenda Done

UX Design Corner

Documentation Corner

  • Still some issues with documentation syncing - do we want to discuss a new method for doing this?

  • Emily brings this up in convo re: onboarding; not sure what to do about this.

  • Group notes that perhaps it is time to ditch gitbooks; Eriol notes Docusaurus. Might be worth a vote/consensus at the next maintainers call. Eriol agrees to add that to the agenda

  • Sample forms are not live on the test site and may have not published them in an appropriate round. Helpful for folks that would need them when looking at docs. Wasn’t going to use screen shots was going to be live demo forms on the sandbox

  • Di was planning to make videos

  • Video = good

PM Corner

Any Other Business or ‘Proposals ongoing’

2

@Adopters any agenda items please do add :slight_smile:

3

Will clean up the notes formatting Friday!

4

Just @bernard to remind you of:

  • ARDC did an exercise with Bernard re. restructuring the IA

  • Bernard will re-look at that and see if still relevant

Will also drop in our running task board