Maintainer’s Call 19th April 2022

🧑🏿‍🤝‍🧑🏻 Meetings Maintainers
1

Logistics

2022-04-19T13:00:00Z→2022-04-19T13:50:00Z

:tv: Google meet room: https://meet.google.com/nuq-pztb-asu

If you’d like access to the google meet room, send a message to the @maintainers group. If you’d like to be added to the calendar invite please DM @eriol .

:writing_hand: Who will take notes? :raised_hands:
To take notes, all’s you got to do is make a riseup note pad here: https://pad.riseup.net/

Today’s Riseup pad: Riseup Pad

Attending (initials only):
Apologies (initials only):

Agenda

:speaking_head: Anyone needs any specific time to discuss ongoing work?

  • Adopters Corner - OTF Hypha Governance Overview
  • OSS PM - Rebasing/Grooming/Triage update

:file_cabinet: Fredrik files (review of recent releases , active dev tasks/bugs)

:notebook: Documentation Corner

  • Add here
  • Add here

:couch_and_lamp: Adoptor Maintainer Corner (if we have multiple adopters in the call please keep updates on adoptor specific features as brief as possible! :bowing_man:)

  • Add here
  • Add here

:art: UX Design Corner

  • Add here
  • Add here

:triangular_ruler: PM Corner

  • OSS PM - Rebasing/Grooming/Triage update
  • Add here

:business_suit_levitating: Any Other Business or ‘Proposals ongoing’

  • [di]: start to track accomplishments on a regular basis for the newsletter:

:page_facing_up: Notes (Copy paste from Riseup pad once meeting is over. Please anonymise any names)

Agenda

Does anyone needs any specific time to discuss ongoing work?

  • Adopters Corner - OTF Hypha Governance Overview

  • OSS PM - Rebasing/Grooming/Triage update

Fredrik files (review of recent releases ( https://github.com/HyphaApp/hypha/releases ) active dev tasks/bugs)

  • Most recent release/s:

  • 2.3.0

  • 2.3.1

  • 2.4.0

  • Maintainers will summarizing newly released features on release notes

  • Determination messages were a bit non-descriptive ‘error please fix’ developers have improved these messages with goos info ‘you are missing x’ so ease the process of creating forms.

  • Working actively on project part - after approved - about to get funds. Contracting and invoicing.

  • Invoicing almost done and big parts have been released to live code.

  • Improved for orgs that have a lot of users → Wagtail admin for this was lacking → difficult to find user in 1000+ of user better filter and sort and batch actions.

  • Minor bug fixes

  • Updated Django, Node, Javascript pkgs for security releases.

    • Add somewhere to documentation (maybe FAQ): Important to keep individual implementations current with main branch, because updates maintain security

  • Alan (a different alan than DDP Allan!) popped on we.hypha and asked questions and works for an org that do funds - stumbled on hypha and started looking into it! Does Hypha have an independent country list not included with Address - #8 by baba_teko

Adoptor Maintainer Corner (if we have multiple adopters in the call please keep updates on adoptor specific features as brief as possible!)

  • Adopters Corner - OTF Hypha Governance Overview

    • Goals for Hypha

    • Document some of teh gvernance processes to make it clearer to new adopters and get a sense of how this all runs.

    • Continue some practices that are in place and allow for more evergreen activity

    • Feedback on this content

    • Document how things work currently but make it clear where decisions should be defered to maintainers etc.

    • How to best capture and draw lines so things can go effectively and efficiently

    • Going to talk through some of the sections of the governance doc

    • Time and different changes have/may effect this document

  • Outline all of the roles related to Hypha + orgs

    • Owner of Hypha + responsibilities

    • Maintainers + responsibilities

    • Adopters + responsibilities

  • Decision making processes around most regular decisions

    • Empower deicision making

    • Maintences and regular updates

    • Big changes to Hypha OSS (Core) and decision making on what makes it into OSS Hypha (core)

    • Annual security audit, summit, sustainability, ?? + how to engage

      • ^ link to ways that Hypha has worked previously

  • May be shared post this maintainers call for feedback specifically centred around goals

  • Key decisions on where and how they get made?

  • Happy to answer questions once folks can review document

    • Comments in the doc (google doc) once shared

    • How do you wanna include folks not here right now? Do you need support - feedback from Maintainers are important now.

  • OTF no other updates this call

  • Here is the document Hypha Governance_Public - Google Docs

  • No updates from RESET

  • ARDC - extensive walkthrough through there process that are primarily UX releated for their workflow and posting on their own issue tracker.

    • At some point want to connect with the larger OSS project/community on how to facilitate those upstream.

    • More activity towards the 22nd April.

    • Thanks for walkthrough

    • @Jim to share list of UX issues with Bernard

    • Emily asks: Any issues that are a result of needing more user documentation?

      • More about changing features than more documentation. Example re. two buttons on ‘apply’ page.

      • Might be a technical documentation thing about if you want the button or not

      • Spoke at summit last year - turn on/off certain aspects of the tools features - onboarding.

      • Might be that some functions are possible to be turned on/off in config so need tech docs

    • Some issues beyond the UX issues. Creating scoring rubriks and summed easily.

UX Design Corner

  • Updates:

    • Compliance and contracting in project application form, review of the project application form and contract generating process have been done and awaiting feedback

    • Usability improvements for the set up of 2FA authentication. Design reccommendations pending.

    • Questions from ARDC re. account creation.

  • Usability testing sessions on new finance flow that encapsulates submission of invoice for new applicants. With staff and applicants.

  • Wagtail navigation + filters + other imporvements

Documentation Corner

PM Corner

Any Other Business or ‘Proposals ongoing’

  • [di]: start to track accomplishments on a regular basis for the newsletter:

    • Maybe as a prompt or question during the Adopter call?

    • Examples of items for newsletter:

    • Q4 2021

    • localization

  • Monthly Ideation meeting:

  • Revamping the WagTail Admin to the newsletter?

  • Torchbox ux research report/bug fixes over the summer

  • Q1 2022

    • ?

  • [BT] If time allows: should we contact Alan (person Fred mentioned) and find out some deets/be helpful? EF: Sounds good! I can do a friendly invitation to the next mainatiners call? and/or a sort of onboarding call?

  • Di: Can we consider changing time of maintainers call for those of west coast can attend Di & Eriol to create a forum post re time of maintainers call

    • Maintainers currently meet 6am PT/9am ET/15:00 CET twice a week; Adopters meet 7:30 am PT/10:30 am ET/16:30 CET once a month

    • Proposal to change the meeting schedule to twice a month for maintainers, adopters, and implementers. Maintainers and Adopters calls should be combined and during a time that is reasonable for the entire Hypha community.

    • Doodle poll? or Discourse has polls as well?

    • I concur with asking people if the time should change.

    • (I wasn’t aware we were allowed to drink wine on this meeting.)

    • I thought were strongly encouraged to use these meetings to find ourselves?

  • Question for Fredrik - has it been ok having less maintainer calls and giving updates on releases or been a bit too infrequent?

    • Fredrik is cool with this!
2

@Adopters @Maintainers please add any issues either by directly editing the post or by commenting and a person with permissions will edit :slight_smile: